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For business writers, to think of memo and email formats as the same is not too far a reach. Pay careful attention to the subject line in both emails and memos. With the increasing use of email, memos are less frequently found in the workplace. These instructions address the most common parts of a business letter using block format. There are several common styles: Block, Modified Block, and Semi-Block. Today, it is commonplace to include company email and website addresses in the address block or heading.Īs you begin to use both Word and Google Docs, you will become familiar with templates that help with many of the spacing issues.This section comes from a widely recognized source, Purdue OWL (Online Writing Lab). There is likely pre-printed letterhead with the company logo and address available. Many businesses have specific formats for communications coming from their organizations, and of course, those formats take precedence. There are numerous online sources describing the format of a business letter.
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Font size is 10 or 12 depending on font type (Arial and Times New Roman are common fonts because they are universal across PC and Mac platforms).Right margin is ragged (left aligned paragraph) or straight line (block paragraph).Left margin is justified/aligned, which means it looks like a straight line.Line spacing is 1.0 (or 1.15) in the paragraph.Specifications of the basic letter, memo, or email format: Both Word and Google Docs provide the business writer with the formatting tools needed to create professional documents.
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Two of the most widely used examples of word processing software are Microsoft Word and Google Docs. These skills-including spacing, emphasis, and more-are the same skills used in emails, memos, business reports, and employability documents. In order to properly format a document, we must first understand the primary components of that document.
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